OFFICE OF THE CAO
Reporting to the Chief Administrative Officer (CAO), the Legislative Coordinator acts as a key liaison between Town Council, Administration, external government agencies, and members of the public. The Legislative Coordinator will be responsible for preparing Council and Committee related documentation, organizing the appointments to Council Committees and Boards, overseeing the Town’s Corporate Policy, Procedure, and central filing systems. This position will also research, apply for and oversee grant applications.
Duties include, but are not limited to:
CAO, Council & Organizational Governance
- Prepare, compile and distribute Council agenda packages and minutes.
- Assist with Freedom of Information and Protection of Privacy Act
- Draft internal and external correspondence, including correspondence for signature by management and Council.
- Assumes lead roles related to governance and documentation within the organization, including but not limited to: Serving as the Deputy Returning Officer and Commissioner of Oaths.
- Prepare memoranda, briefing notes and reports to CAO and Council.
- Coordinate the planning and execution of Council events.
Committees & Boards
- Coordination of Committee and Board vacancies, including advertising for vacancies, reviewing applications, preparation of recommendations for appointment, and subsequent notification to the respective Boards, Committees, and appointees of appointments.
- Attendance at Committee meetings to record minutes as required, including preparation and setup.
Corporate Policy, Procedure, and Bylaw Program
- Conduct comprehensive reviews and research regarding the development and maintenance of organizational bylaws, policies, and procedures.
- Develop and maintain a Corporate Policy, Procedure, and Bylaw program.
- Develop and maintain electronic and file management database systems that include, but are not limited to: Committee & Board member information, bylaws, resolutions, Council minutes, Committee minutes, policies and procedures.
- Oversee bookings and reservations that pertain to Council events.
- Complete the opening and distribution of mail and email to all departments respecting the confidentiality of the contents.
- Assist the Planning and Development department with administrative tasks and permitting as required.
- Post-secondary education in public administration, business administration, political science or related field; plus a minimum of three (3) to five (5) years of administrative, legal or legislative experience, preferably within a local government setting.
- Minimum of one (1) year experience in policy writing for a small to medium sized organization.
- Exceptional attention to detail with the ability to manage multiple priorities effectively in a busy public service environment.
- Knowledge of the Alberta Municipal Government Act, records management, and FOIP.
- Excellent written and oral communications skills, public relations skills, and practical problem solving ability.
- Advanced knowledge of software, and the MS Office work environment.
- Ability to interpret bylaws, resolutions, contracts, official records, and related legal documents and prepare draft materials, when required.
- Experience with grant application writing is an asset.
- Local Government Certification from a recognized institution would be considered an asset.
Apply to email@example.com submitting your cover letter and resume. For more information regarding this exciting opportunity please contact Mollie Habke at firstname.lastname@example.org. This position will remain open until a suitable candidate is found.
Why work at the Town of Coaldale:
- Competitive salary
- Full benefits package (health, dental, vision)
- RRSP contribution
- Great working environment
About the Town of Coaldale:
The Town of Coaldale is responsible for delivering a wide range of core municipal services to community residents. It is our mission to ensure that Coaldale continues to be a preferred place to live, work and play. For more information, visit our website at www.coaldale.ca
Applicants to be interviewed for the above positions will be contacted within three weeks of the competition closing date. Applicants not contacted are thanked for their interest and encouraged to apply for future positions advertised by the Town.
In accordance with Canadian immigration requirements, this advertisement is directed to Canadian citizens and permanent residents.